SCCHA Enterprise System Catalog
SCCHA provides annual updates about the systems used to collect and analyze information.
The California Public Records Act was amended in 2015. Senate Bill 272 required local agencies such as public housing authorities to create a catalog of Enterprise Systems by 2016. Along with other agencies, SCCHA is expected to provide yearly updates.
What is an Enterprise System?
Any software application or computer system that the agency uses to collect, store, exchange and analyze information collected about the public. These systems provide the agency with an original source of data.
An Enterprise System does not include any of the following:
- Information Technology security systems, including firewalls and other cybersecurity systems.
- Physical access control systems, employee identification management systems, video monitoring and other physical control systems.
- Systems related to 911 dispatch and operation or emergency services.
- Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas or water or sewer functions.
- Systems that would be restricted from disclosure by Section 6254.19.
- The specific records that the information technology system collects, stores, exchanges or analyzes.
What are the requirements?
Create a catalog of enterprise systems, containing:
- Current system vendor
- Current system product
- System’s purpose
- A description of categories or types of data
- The department that is the prime custodian of the data
- The frequency that system data is collected
- The frequency that system data is updated
To make the catalog publicly available upon request
To post the catalog in a prominent location on the agency’s website
Are there any exceptions?
Yes. If the public interest is clearly better served by not disclosing the information, the local agency may instead provide a system name, brief title or identifier of the system.